What Are The Steps For Rating?

As many of you are moving forward, here are the steps:

1.        Complete the Level 2 Application in Merit

2.       Complete the Rating Readiness Tool (RRT)

3.       Send electronic copy of final RRT to TA specialist

4.       Gather your documents in your File of Supporting Materials (FSM)

5.       TA specialist will review the RRT and FSM

6.       Complete the Request for Rating in MERIT

7.       TA specialist sends final RRT to the Regional Coordinator

8.       Regional Coordinator approves RRT and uploads it to DEL

9.       Now you are in the queue for rating

10.   Community Liaison calls to schedule appointment

11.   Community Liaison meets with you to go over logistics and do part of the interview process

12.   Unannounced, data collectors arrive to do your assessments

13.   Take a deep breath – the process is done!

14.   Wait….  And finally receive word on the outcome.

Alphabet Soup!

As you get ready to be rated by the UW, there are a couple of important things you need to know about that go by initials.

The RRT is the Rating Readiness Tool.  See it below.  It is your roadmap of proving your evidence for points in Early Achievers. 

The first 11 items are things that everyone needs to assemble/identify where they are located

·         The RRT itself

·         Map of your facility (fire escape map with some additional items added on)

·         Signed Early Achievers consent forms from each family with a child 0-5

·         Your handbooks

·         Teacher schedules

·         Location of child files

·         Classroom schedules

·         Contact info from the consent forms for those families who agree to be interviewed, if any

·         List of children whose family did not consent, if any

·         How you notified staff about being an Early Achiever site

·         Agreeing that you and your staff will be available for an interview with the UW data collectors

After the first 11 items, the rest are choice points.  Which 5+ points are you going to “go for” and where is the evidence the data collectors can look at to prove your chosen points.

The FSM is the File of Supporting Materials.  This will be the organization method you use to gather your data as identified in the RRT.  Most people use either a file box or a binder.  You can organize any way you wish. 

The easiest way for your data collectors to find your evidence in the FSM is to use the exact same numbering system as the RRT.  Number your tabs/folders with the numbers you see in the RRT for each of the items you are providing evidence for.