What Happens During the UW Assessment?

https://depts.washington.edu/cqel/about/ea-rating-process/

The UW has created a video to tell you what to expect on your Community Liaison visit, and the Data Collection visit. 

What Are The Steps For Rating?

As many of you are moving forward, here are the steps:

1.        Complete the Level 2 Application in Merit

2.       Complete the Rating Readiness Tool (RRT)

3.       Send electronic copy of final RRT to TA specialist

4.       Gather your documents in your File of Supporting Materials (FSM)

5.       TA specialist will review the RRT and FSM

6.       Complete the Request for Rating in MERIT

7.       TA specialist sends final RRT to the Regional Coordinator

8.       Regional Coordinator approves RRT and uploads it to DEL

9.       Now you are in the queue for rating

10.   Community Liaison calls to schedule appointment

11.   Community Liaison meets with you to go over logistics and do part of the interview process

12.   Unannounced, data collectors arrive to do your assessments

13.   Take a deep breath – the process is done!

14.   Wait….  And finally receive word on the outcome.

Alphabet Soup!

As you get ready to be rated by the UW, there are a couple of important things you need to know about that go by initials.

The RRT is the Rating Readiness Tool.  See it below.  It is your roadmap of proving your evidence for points in Early Achievers. 

The first 11 items are things that everyone needs to assemble/identify where they are located

·         The RRT itself

·         Map of your facility (fire escape map with some additional items added on)

·         Signed Early Achievers consent forms from each family with a child 0-5

·         Your handbooks

·         Teacher schedules

·         Location of child files

·         Classroom schedules

·         Contact info from the consent forms for those families who agree to be interviewed, if any

·         List of children whose family did not consent, if any

·         How you notified staff about being an Early Achiever site

·         Agreeing that you and your staff will be available for an interview with the UW data collectors

After the first 11 items, the rest are choice points.  Which 5+ points are you going to “go for” and where is the evidence the data collectors can look at to prove your chosen points.

The FSM is the File of Supporting Materials.  This will be the organization method you use to gather your data as identified in the RRT.  Most people use either a file box or a binder.  You can organize any way you wish. 

The easiest way for your data collectors to find your evidence in the FSM is to use the exact same numbering system as the RRT.  Number your tabs/folders with the numbers you see in the RRT for each of the items you are providing evidence for.

Ten Strong Minutes

Because the CLASS assessment is done in multiple 20 minute observations, try to do the following things every 10 minutes!

Remember, CLASS is looking for frequency and high quality in your interactions. 

·     Smile, laugh

·     Pay attention to one individual child’s needs

·     Ask a question that gets a child to think – how, why

·     Read or sing

·     Relate something to the child’s real world life

·     Monitor the room to see how everyone is doing

·     Recognize a child’s accomplishment or effort

·     Have a conversation with a child or small group of children

Family Child Care Scavenger Hunt

The Environment Rating Scales looks for a lot of “stuff” in your environment.  There are many other facets to the ERS, but here is a fun scavenger hunt to look for the stuff part of the ERS

Family Child Care Environment Rating Scale Scavenger Hunt

r Comfortable adult seating

r Child sized chairs (feet touch the floor or adapted to work for children)

r Soft toys (2X the number of children)

r Soft furnishings (chair, couch, bean bag chair, etc.)

r Accessible shelves/bins/baskets for materials

r Self help (stepstool at sink, labels for materials)

r Two spaces for 1-2 children to play alone

r Colorful pictures/posters displayed

r Photos of the children/families/pets at eye level

r Individualized children’s art displayed at eye level

r Book area

r Books (20+)

r Books that display diversity in:

            Race/Culture _____

            Abilities _______

            Age  ______

r Books about:

            Animals _______

            Non-fiction/factual  _______

            Fantasy  ________

            Nature/science  ________

            Familiar experiences ________

r Fine motor items: (how many of each)

            Infant toys  ______

            Toddler toys _______

            Interlocking building toys ______

            Art _______

            Manipulatives _______

            Puzzles _______    

r Art materials: (how many)

            Drawing  ______________

            Paints  _______________

            3D  ________________

            Collage  _______________

            Tools  _______________ 

r Music instruments (10+)    __________

r Dance props/music to listen to ________

r Three types of recorded music:

            1.

            2.

            3.

r Two types of blocks (at least 10 of each) for infants/toddlers

            1.

            2.       

r Two types of blocks (at least 10 of each) for preschoolers

            1.

            2.       

r Near blocks:

            r Transportation 

            r Animals 

            r People 

r Dolls with 3 skin types

r Doll props and furniture

r Telephones

r Soft animals

r Pots/pans

r Female Dress ups

r Male Dress ups

r Other diversity in dramatic play props

r Play furniture

r Foods

r Dishes/eating utensils

r Doll house

r Additional dramatic play theme(s)

r Math/Number/Shape materials

            r Number/shape toys for infants/toddlers

            r Counting

            r Measuring

            r Comparing quantities

            r Shapes

            r Written numbers

r Sand play indoors or outdoors

r Water play indoors or outdoors

r Nature/Science materials

            r Collections of natural objects

            r Living things

            r Nature/science books, games, toys, pictures

            r Nature/science tools

r Ten items that show diversity (not counting dolls)

            r Race     

            r Culture

            r Age

            r Abilities

            r Gender

r Items in all areas rotated

r Items in all areas labeled

r Outdoors:

            r 2 surfaces

            r Protection from rain 

            7-9 skills children can do outdoors:

                        1.

                        2.

                        3.

                        4.

                        5.

                        6.

                        7.

                        8.

                        9.

Preschool Scavenger Hunt

The Environment Rating Scales looks for a lot of “stuff” in your environment.  There are many other facets to the ERS, but here is a fun scavenger hunt to look for the stuff part of the ERS

r Child sized chairs (feet touch the floor)

r Soft toys (2X the number of children in the classroom for 2-3’s, 10 for 4-5’2)

r Cozy area

r Soft furnishings (chair, couch, bean bag chair, etc.)

r Identifiable learning centers:

            1.

            2.

            3.

            4.

            5.

r Space for 1-2 children to play alone

r Sculptures by children displayed (3D)

r Photos of the children/families/pets at eye level

r Individualized children’s art displayed at eye level

r Book area

r Books (20+)

r Books that display diversity in:

            Race/Culture _____

            Abilities _______

r Books about:

            Animals _______

            Non-fiction/factual  _______

            Fantasy  ________

            Nature/science  ________

            People ________

r Fine motor items: (how many of each)

            Small Building Materials ______

            Art _______

            Manipulatives _______

            Puzzles _______    

r Outdoors:

            r Sand play outdoors

r Water play outdoors

            r 2 surfaces

            r Protection from rain 

            r Storage, Drinking water and/or direct access from
                    classroom/bathrooms        

            r Blocks outdoors

            r Dramatic play props outdoors

7-9 skills children can do outdoors:

                        1.

                        2.

                        3.

                        4.

                        5.

                        6.

                        7.

                        8.

                        9.

r Art materials: (how many)

            Drawing  ______________

            Paints  _______________

            3D  ________________

            Collage  _______________

            Tools  _______________ 

r Music instruments (.5x the number of children)  __________

r Dance props/music to listen to ________

r Three types of recorded music:

            1.

            2.

            3.

r Two types of blocks (at least 10 of each)

            1.

            2.       

r Near blocks:

            r Transportation 

            r Animals 

            r People 

r Dolls with 3 skin types

r Doll props and furniture

r Telephones

r Pots/pans

r Female Dress ups

r Male Dress ups

r Diversity in dramatic play props

r Play furniture

r Foods

r Dishes/eating utensils

r Doll house

r Additional dramatic play theme

r Math/Number/Shape materials

            r Counting

            r Measuring

            r Comparing quantities

            r Shapes

            r Written numbers

r Sand play indoors

r Water play indoors

r Nature/Science materials

            r Collections of natural objects

            r Living things

            r Nature/science books, games, toys

            r Nature/science activities

r Ten items that show diversity (not counting dolls)

            r Race     

            r Culture

            r Age

            r Abilities

            r Gender

r Items in all areas rotated

r Items in all areas labeled

Infant Toddler Scavenger Hunt

The Environment Rating Scales looks for a lot of “stuff” in your environment.  There are many other facets to the ERS, but is a fun scavenger hunt to look for the stuff part of the ERS

ITERS  Center Infant/Toddler Classrooms

r Comfortable adult seating

r Soft toys (2X the number of children in the classroom)

r Cozy area

r Soft furnishings (chair, couch, bean bag chair, etc.)

r Mobile/hanging objects

r Number of items displayed within children’s eyesight _______________

r Photos of the children/families/pets

r Toddler art displayed

r Book area

r Books (2X the number of children)

r Books that display diversity in:

            Race/Culture _____

            Age  _______

            Abilities _______

r Books about:

            Animals _______

            Familiar routines  _______

            Familiar objects  ________

            Nature/science  ________

r Fine motor items:

            Grasp _____

            Shake _____

            Turn _____

            Push _____

            Pull _____

            Poke _____

            Put together  _____

            Use thumb/finger _____

            Scribbling ______

r Outdoors:

            r Sand play outdoors

r Water play outdoors

            r 2 surfaces

            r Protection from rain 

           

7-9 skills children can do outdoors:

                        1.

                        2.

                        3.

                        4.

                        5.

                        6.

                        7.

                        8.

                        9.

r Three art materials:

            1.

            2.

            3.       

r Music toys (1X number of children)  __________

r Three types of recorded music:

            1.

            2.

            3.

r Three types of blocks (at least 10 of each)

            1.

            2.       

            3.

r Near blocks:

            r Transportation 

            r Animals 

            r People 

r Dolls with 3 skin types

r Soft animals

r Telephones

r Pots/pans

r Dress ups

r Play furniture

r Foods

r Dishes/eating utensils

r Doll furniture

r Doll house

r Sand play indoors

r Water play indoors

r Nature/science pictures

r Living things

r Ways to experience nature

r Nature/science toys

r Ten items that show diversity (not counting dolls)

            r Race     

            r Culture

            r Age

            r Abilities

            r Gender